| BMES 2008 |
Information for Meeting Volunteers for BMES 2008
-
Thank you for your interest in volunteering for BMES 2008. It is a long-held
and proud tradition for the Society that we engage so many students in so
many high profile on-site Annual Meeting management opportunities. In turn,
our modestly staffed Society and Leadership are so very appreciative of the
manpower that helps the meeting run smoothly. Although volunteering is
indeed work and a small time commitment, it is also an exciting and more
than rewarding experience!
-
For student volunteers, their Chapter and their school, the rewards can be
many: networking by working with high profile BME presenters; Society and
Meeting-wide exposure and promotion for your BMES Student Chapter, exclusive
access to BME Industry executives in our Exhibit Hall, exclusive access to
President's or other VIP Reception's; exclusive access to Student Hospitality
events; and meals provided during some volunteer time slots. By being a
part of this Volunteer network there is incredible access and network
opportunities, even the potential to room or travel share amongst your
peers. Join us today!
Service Opportunities
-
There are several different kinds of volunteer jobs associated with BMES 2008
Annual Fall Meeting. Two primary functions: working the
registration/information desks, serving as meeting room attendant for the
platform and poster sessions, assisting at the special events, directing
participants where to go, and stuffing the brief bags before the meeting.
The meeting operations extend from about 7 AM to 9 PM, and there are
volunteer jobs throughout each day. The greatest volunteer needs, however,
are in the morning (8:30 AM-10 AM) and then late afternoons.
-
At this year's meeting we will need about 150 volunteers, with each volunteer
serving a total of 6 to 8 hours of service. These hours will typically all
be scheduled in one day. In return for their service, depending on which
category they fall in, volunteers will receive either a full or a partial
waiver of the 2008 BMES Annual Fall meeting registration fee. There are 2
categories:
-
CATEGORY #1: Any student volunteer wishing to attend the meeting for only 1
day would receive free registration for THAT day. (An exception would be
volunteers who work Tuesday evening, before the meeting begins; they would
receive free admission for another day.) These volunteers would be able to
attend meeting activities when they are working. Most volunteers will fall
into this category. Undergraduates presenting papers or posters in the
special "Undergraduate Research" category are eligible to be Category 1
volunteers, but any student presenting a regular paper or poster would not
be, since all regular presenters are expected to register for the meeting.
-
CATEGORY #2: Students wishing to attend the full meeting will receive
a partial registration fee waiver: They will be discounted off the daily
registration fee. These volunteers will receive all the benefits afforded
regular registrants. Students who are presenting at the meeting are eligible
to volunteer in this category.
Contacts for Volunteer Signup:
Positions
- Pre-Meeting Preparation
Responsible for assembling materials in tote bags and other duties as
assigned.
Note: Dinner provided during this 'shift'. Suitable for students who wish to
be a general volunteer.
- Pre-Meeting Workshop Monitors
Responsible for each workshop's A/V equipment and lighting; assists workshop
leader with general tasks. Also responsible for ensuring all participants
are wearing a badge, distributing and collecting evaluations as well as
accurate head-counts and other duties as assigned. Note: Boxed lunches
provided for this 'shift'. Suitable for students who wish to attend the
workshops without paying for the additional fees.
- Poster Monitor
Responsible for assisting participants with setting up their posters; may
also need to direct participants to their poster locations; ensuring all
participants are wearing a badge and other duties as assigned. Suitable for
students who are interested in browsing the latest research.
- Ticket Collectors
Responsible for collecting tickets from the guests (tickets absolutely must
be taken from each guest) and other duties as assigned; collectors get to
enjoy the reception after entry volume dwindles. Suitable for students who
are interested in experiencing receptions and networking.
- Direction Guides
Responsible for directing the participants to meeting rooms and ensuring
all participants are wearing a badge. The guides will also assist guests in
locating meeting and special session rooms. Guides may also be needed to
assist with crowd control, especially near/around the registration area.
Suitable for students who wish to be a general volunteer.
- Registration
Responsible for registering participants arriving at the meeting; replenishment
of tote bags and publication bins and other duties as assigned. Suitable
for students who wish to be a general volunteer.
- Session Attendant
Responsible for each session room's A/V equipment and lighting during each
presentation (does not need to change slides) and ensure all participants are
wearing a badge. Also responsible for distributing and collecting evaluations
as well as accurate head-counts and other duties as assigned. Suitable for
students who wish to attend presentations on the latest research.
- Speaker Ready Room Attendant
Responsible for monitoring activities in Speaker Ready room including but not
limited to copying for presenters, loading presentations, etc....
Volunteer Sign Up Sheet
|
